美式的商务信函

美式的商务信函 篇一:英语商务信函范文 1. 建立办事处 Establishment of new branch Dear Mr. / Ms, Owing to the large increase in the volume of our trade with this country we have decided to open a branch here, with Mr. Wang Lo as manager. The new branch will open on 1st March and from that date all orders and inquiries should be sent to Mr. Wang Lo at the above address, instead of to our London office. We take this opportunity to express our thanks for your cooperation in the past. We hope the new arrangements will lead to even better results. Yours faithfully 2. 歇业 Discontinuation of business Dear Mr/Ms, With the demolition of our premises at the above address under a redevelopment scheme, the part of our business carried on there will be discontinued after the end of October. On Monday, 1st October, we are holding a closing-out sale. Stock on hand will be cleared regardless of cost. There will be substantial reductions in all departments and in some cases, prices will be marked down by as much as one half. Stock to be cleared is uivaled in both variety and quality. As the sale is likely to be well attended, we hope you make a point of visiting the store as early as possible during the opening days. Yours faithfully 3. 更改名称和地址 Change of name and address Dear Mr. / Ms, At our company meeting on 4 September, it was decided that the name of our company would be changed to CNMIEC Lee Co. At the same time, it was decided to move the company from the above address to No3-6 Broadway Street. We will appreciate your informing the appropriate departments of these changes. Yours faithfully 4. 新的任命 New appointment Dear Mr. / Ms, We wish to notify you that Mr. Robert Smart, who has been our representative in Southwest England for the past seven years has left our service and therefore no longer has authority to take orders or collect accounts on our behalf. We have appointed Mr. Fred Peterson in his place. Mr. Peterson has for many years been on our sales force and is thoroughly familiar with the needs of customers in your area. We trust you will have good cooperation from him. Yours faithfully 5. 公司的建立与重组Establishment or reorganization of company Dear Mr. / Ms, We are pleased to announce that as of 1st June our firm will merge with D & W Co. of this town to form the new firm of CN/CW Co. The new firm will carry on business at 6 Rue de Toqueville, Tripoli, to which address please send all communications after 31st May. We appreciate the confidence you have placed in us in the past and look forward to continued dealings with you. Yours faithfully 6. 咨询 Consultation Dear Mr. / Ms, We are much concerned that your sales in recent months have fallen considerably. At first we thought this might be due to a slack market, but on looking into the matter more closely, we find that the general trend of trade during this period has been upwards. It is possible that you are facing difficulties of which we are not aware. If so, we would like to know what we can do to help. We, therefore, look forward to receivingfrom you a detailed report on the situation and suggestions as to how we may help in restoring our sales to their former level. Yours faithfully 7. 道歉与解释Apology & Explanation Dear Mr. / Ms, We are sorry we cannot send you immediately the catalogue and price list for which you asked in your letter of March 10. Supplies are expected from the printers in two weeks and as soon as we receive them, we will send you a copy. Yours faithfully Dear Mr. / Ms, I was very concerned when I received your letter of yesterday complaining that the central heating system in your new house had not been completed by the date promised. On referring to our earlier correspondence, find that I had mistaken the date for completion. The fault is entirely mine and I deeply regret that it should have occurred. I realize the inconvenience our oversight must be causing you and will do everything possible to avoid any further delay. I have already given instructions for the work to have priority and the engineers working on the job to be placed on overtime. These arrangements should see the installation completed by next weekend. Yours faithfully 8. 提示Attention Dear Mr. / Ms, On 14 November I submitted a bill for services rendered to your office at the Lille International Exposition. More than a month has now elapsed without payment or acknowledgment of my bill. Please check this oversight, and remit payment at your earliest convenience. I look forward to future services to your corporation. Thank you for your prompt attention to this matter. Yours faithfully 9. 感谢信 Thank-You Letter Dear Mr. / Ms, Thank you for your letter of June 4, enclosing an account of the organization and work of your Chamber of Commerce and Industry. We are very grateful for such a detailed account of your activities. This information is certain to help increase our future cooperation. Yours faithfully 10. 祝贺信 Congratulation Letter Dear Mr. / Ms, On the occasion of the 35th anniversary of your National Day, please accept our heartiest congratulations. May the trade connections between our countries continue to develop with each passing day! Yours faithfully Dear Mr. Minister Allow me to convey my congratulations on your promotion to Minister of Trade. I am delighted that many years service you have given to your country should have been recognized and appreciated. We wish you success in your new post and look forward to closer cooperation with you in the development of trade between our two countries. Sincerely Dear Mr. / Ms, Thank you for your letter conveying congratulations on my appointment. I wish also to thank you for the assistance you have given me in my work and look forward to better cooperation in the future. Sincerely 11. 邀请与答复Invitation and Reply Dear Mr. / Ms, We should like to invite your Corporation to attend the 1997 International Fair which will be held from April 29 to May 4 at the above address. Full details on the Fair will be sent in a week. We look forward to hearing from you soon, and hope that you will be able to attend. Yours faithfully Dear Mr. / Ms, Thank you for your letter of March 20 inviting our corporation to participate in the 1997 International Fair. We are very pleased to accept and will plan to display our electrical appliances as we did in previous years. Mr. Li will be in your city from April 2 to 7 to make specific arrangements and would very much appreciate your assistance. Yours faithfully Dear Mr. / Ms, 篇二:英式与美式商务英语信方面的差异 英式英语和美式英语的差异:商务英语书信方面的差异 商务英 语书信(Business or Commercial English Correspondence)是指交易 时所使用的通信。在美国，常用Business writing，它包括书信、 电报、电话、电传、报告书、明信片等。 英语和美语在书信体例方面存在着一定的差异，比如信头和称 呼、书信格式、遣词、结尾客套语等均有所不同。一般来说，英 国书信较为保守，许多英国人喜欢用老式书信体，用词较为正式 刻板，而美国书信语言非常生气、有活力，格式也较为简便。因 此当我们写信的对象是英国或其旧殖民地国家时，要使用标准式 英语Queen's English;如果写信的对象是美国或美国势力范围的地区时，就要用美国英语。当然，英国式的语言文化近年来也有变化，但总体来说，两者间的差异是很明显的。 商业英文书信，一般都要求用打字机或电脑整齐地打印，左边各行开头垂直的，称为垂直式或齐头式(Block style)，美国常用这种格式;每段的第一个词缩进去，称为缩进式或锯齿式(Indented style)，英国常用此格式。垂直式的职务及签名都在左边的边栏界线，这种格式，在极度尊重工作效率的美国公司，已普遍采用。 正式的商业英语书信要在称呼的上方写上收信公司名称和地址或收信人的名字全称、职务及地址，称为信内地址(Inside address)。信内地址的写法也有垂直式和缩进式之分，垂直式和称美国式将各行并列，缩进式或称英国式将各行依次退缩。不过，近来英国商业书信信内地址并未依次缩进，似乎与美国式相同。此外，在美国还流行一种普通收信人地址的写法，就是在书信的Inside Address中，把门牌号和街名都省略掉。 在英文书信中要使用敬语，最普遍的敬语是Mr., Mrs.和Miss(用于未婚女性)。英国人常在男性的姓名之后用Esq. (Esquire的缩写)，不过在商业上也在慢慢地改用Mr. Mmes. (Madam的复数形式)，用于二个女士以上。Messrs(Mr.的复数形式)用于二个以上的男人，或用于二个以上的男人组成的公司或团体。 在称呼方面，商业上最普遍的有Gentlemen(美国式)与Dear Sirs(英国式)二种，相当于我国的“敬启者”或“谨启者”。如果信 是写给某个公司单位的，不是写给某个具体人的，美语用Gentlemen(复数形式)，英语用Dear Sirs。如果对方公司只一人时，必须使用Sir/Dear Sir。称呼后一般要使用标点符号，英国式采用逗号(comma)，美国式用冒号(colon)。 书信结尾客套语(complimentary close)有多种，相当于我国书 信在结尾时使用的“敬礼”、“致敬”、“顺安”等句。最为典型的美国式写法是Sincerely和Best regards，典型的英国式达有Yours sincerely(熟人或知道对方姓名)，Best wishes, kind regards和yours faithfully(不知姓名)。此外，英国式的客套语还有特别礼貌的格式，但除了特殊情况外，现在不再使用。 篇三:英语商务信函 商务信函Business letter 英文信头写法 Heading 信头也称信端，其内容包括发件公司的名称、标志、通信地址、电话号码、传真号、电子邮箱等。书写信头的目的是为了方便收件人了解信函来自何处，并为回复提供联系方式。 很多公司都会印制带信头的信纸。一般来说，人们喜欢将简单的信头放在信纸上端居中，将复杂的信头放在信纸的右侧或上下两端。在使用这种信纸打印信函时，一定要注意为信头留出足够的空间。 对于私人商务信函，如求职信等，信头通常写在信纸的右上方。 如果信函的长度超过两页，那么从第2页开始就不再需要信头 了，只需写上页码、收件人姓名及日期。 英 文地址的书写和中文地址的书写有很大区别，应遵循从小到大的原则。特别值得注意的是，地址中的标点符号需正确使用。当前的习惯做法是，行末一般不加标点符 号，但行中间该加标点的地方，还是不应省略。门牌号码与街道名称之间不加标点，但是在城市与国家名称之间必须用逗号分开。 英文信函编号写法 Reference number 如果信函上有编号，收件人和发件人都能快速了解所指的是哪一封信。这样既便于文件存档，又便于日后查阅。 信函编号常见的书写形式有两种: 一种比较简单的形式“Re: XXX”，例如, Re: Invoice 12345或Re: Your letter dated January 20, 2006。 一种比较常用的形式“Your ref: XXX, Our ref: XXX”，提供一组缩写信息，包括:文件编号、起草人、录入人的姓名缩写和部门代号等。例如一封由我方Jutta Brawn 起草，由Hugh John Davies 录入的信函编号为“Our ref: JB/HJD” 英文日期写法 Date 商务信函必须写日期，它对于文件存档及信息查考都有重要意义。 书写日期应注意以下几点: 1.“年”应完全写出，如2006，不能简写成 06; 2.在正式信函中“月”最好不用缩写，而是完整地写出来; 3.书写“日”可以用序数词，但最好用基数词; 英式信函日期按日、月、年的顺序，且中间没有逗号，如:12 July 2006;美式信函日期按月、日、年的顺序，中间加逗号，如:July 12，2006。 第五讲:英文信内地址写法 Inside address 由于不同国家书写地址的习惯不同，收件人地址应按照对方公司信纸中的信头书写，切勿擅自更改。写国际地址时，不要忘记在最后一行写上国家名。航空投递的信函，要在信内地址之上注明。以下为几种信内地址的写作实例: 致某公司: Messrs. Lake Kane, Co.，Ltd. 66 Martins Lane London EC3V 7BH 致公司中某职位: The Manager Eagle Press Inc. 66 Martins Lane London EC3V 7BH 致公司某人: Mrs. Jutta Brown Eagle Press Inc. 66 Martins Lane London EC3V 7BH 英文请某人注意行写法Attention/Attn. 请某人注意行(Attention，缩写:Attn.)用于写信人在把信寄给一个单位时，希望把信递交给某人或某部门处理。 Attention位于信内地址下空一行，加上底线;写法分英式和美式两种，例如:For the attention of Mr. David Schiller(英式)，Attention: Mr. David Schiller(美式)。使用Attention时，因为信函实际上是寄给公司的，所以开头的称呼(Salutation)为Dear Sirs,(英式)和Gentlemen(美式)。 英文称呼写法 Salutation 如果信是写给公司的，并没有直接的联系人，称呼应为:“Dear Sirs,”(英式)或 “Gentlemen:” (美式)。在不能确定收信人性别的情况下，还可以使用To Whom It May Concern或Dear Sir or Madam 。在写信给特定的组织时，更愿意使用Dear Member, Dear Customer, 和Dear Human Resources Manager这样的称呼。 如果知道收件人的姓名，就应该直接把姓名用入称呼里。 商务信函一般用Dear Miss Brown，Dear Mr.Smith。Dear纯属公务上往来的客气形式。 写给亲人、亲戚和关系密切的朋友时，用Dear或My dear再加上表示亲属关系的称呼或直称其名。例如:My dear father，Dear Tom等。 英文主写法 Subject 书写Subject能便于收件人迅速了解信的主要内容。一般来说如 果信内有Reference Numb er，就不一定再写Subject。 Subject位于Salutation下空一行。一般有三种书写形式:直接 书写、Subject:和Re:。为了突出还可以加底线、加粗、全大写等， 例如: INVOICE 12345 Re: Invoice 12345 Subject: Invoice 12345 英文信正文写法 Body 正文是信函的核心内容。一封内容得体的商务信函，不仅能够 达到把事情办好的目的，而且还能促进双方的友谊。在商业界人 们通常用5个C来衡量一封信函的好坏:Conciseness(简洁)、 Clarity(明了)、Correctness(正确)、Completeness(完整)、Courtesy(礼 貌)。 Dear Mr.Smith, As we mentioned in our previous quotation, the price is likely to rise. Since material price is a very crucial element for our cost accounting, we are compelled to shift this rise to our customers. The price for 33 Euro has increased to 33.5 Euro, packing charge and freight remaining unchanged. We thank you for your understanding and look forward to having a good cooperation with you. Yours sincerely， Ming Li 英文结尾敬辞写法 Complimentary close 几乎所有的商务信函都会用到结尾敬辞。它写在正文下面，第一个字母要大写，最后一个词的后面有逗号。 至于要选用怎样的字句，通常由作者自行决定，一般来说结尾敬辞和开头的称呼有较强的关联关系，例如: 1.如果不知到收件人的姓名，开头的称呼是Dear Sirs，(英式)或Gentelmen:(美式)，则结尾敬辞采用Yours faithfully，(英式)或Yours truly，(美式); 2.如果知到收件人的姓名，开头的称呼是Dear Mr. Brown，则结尾敬辞采用Yours sincerely，(英式)或Sincerely，(美式)。 3.如果是写给朋友，家人或同事，开头的称呼是Dear David，则结尾敬辞采用 Best wishes 英文签名、附件写法 Signature/Enclosure 签名代表了写信人，所以其形体和写法应保持固定。签名最好用钢笔。署名既要难以模仿又要清晰易解。为便于辨认，一般商务书信，还应在签名下方将发信人的姓名用打字形式打出。 签名格式和规则有以下一些约定: 1.签名者代表公司、某单位名义时，应在结束词下方打出全部大写的单位名称，然后再签名。 2.女性签名时，为便于回信人正确使用称呼，应在打字的姓名前 加注(Miss)或(Mrs.)。 3.当负责人不在而由经办人员代签名时，要加上by, for, perpro或P.P.字样。 如果信函中有附件，在信纸的左下角，与签名间隔1行或是2行的位置打上“Enclosure”或其缩写Encl.或Enc.。 如果附件不止一项，应写成Encls.或Encs.，并应注明有几个附件，以便收信人查点，例如: Encl. One check Encls. Catalogue and 2 Photos Encl. a/s(指附件如信中所述，a/s即As stated) 英文抄送、附言写法 Carbon copy/Postscript 如果本信函需要抄送他人阅览，则须注明抄送人的名称，例如: cc. Mr. David Schiller, Executing Manager 附言(Postscript，简写为P.S.)用来说明没有包括在信中的想法和内容。有时一封信写完了，突然又想起遗漏的事情，这时可用附言填补遗漏内容。在促销和私人信件中，附言也可以用来强调写信人请求收信人采取的行动和做出的考虑。附言应尽量做到简明扼要。附言通常在签名下方，从左侧顶格书写，例如: P.S. Each individual’s E-mail address remains unchanged 英文书信格式及英美差异 英文书信通常由下列五个部分组成: A 信头(Heading) 信头包括写信人地址和写信日期，通常写在信笺的右上角。在 比较熟识的朋友之间的通信，写信人的地址常可略去。本课的信头就只写了写信日期，而没有写信人的地址。日期通常有下列两种定法: (a)月、日、年:如August 15, 200__(b)日、月、年:如15th august, 200__ 地址的写法通常是由小到大，如:门牌号、街道名、市(县)名、省名、国名(邮政编码通 常写在城市名之后)。这同中文书信的地址写法完全相反。地址可以写1,3行，日期写在地址的下方(见信笺格式)。 B 称呼(Salutation) 称呼指写信人对收信人的称呼，如Dear Xiaojun，写在信头的下方和信笺的左边。称呼一般用Dear?或My dear?开头，称呼后一般用逗号。 C 正文(Body) 这是书信的主体部分，即写信人要表达的内容。正文要求文字通顺，层次分明，表意清楚。可以手书，也可以打写。 D 结束语(Complimentary Close) 它是书信结尾的恭维话，相当于文中书信最后的“祝好”、“致礼”之类的话语。本课书信中的“Best wishes”(致以最好的祝愿)就是结束语。E 签名(Signature) 签名通常签在结束语下方的中间偏右的位置，如本课信中的Charlie.签名应是亲笔书写，即使是打写机打出的信件，最后仍需亲笔签名。在签名的上方可 根据写信人和收信人的关系写上 Sincerely yours/Yours sincerely(用于长辈或朋友之间)，或Respectfully yours/Yours respectfully(用于对长辈或上级)。 英文书信格式称谓差异 商务英语书信(Business or Commercial English Correspondence)是指交易时所使用的通信。在美国，常用Business writing，它包括书信、电报、电话、电传、报告书、明信片等。英语和美语在书信体例方面存在着一定的差异，比如信头和称呼、书信格式、遣词、结尾客 套语等均有所不同。