Guidelines on the issuance,

Guidelines on the issuance, Guidelines on the Issuance, Extension of Permits, Visa requirements and Procedures IMMIGRATION DEPARTMENT Goal statement To Facilitate and regulate the movement of persons entering and leaving the country and control the stay of immigrants and visitors in order to contribute to the maintenance of internal security. 2 FOREWORD In order to help the officers in their day to day operations, it has been decided to issue these guidelines and procedures on the issuance, extensions of permits and visa requirements. These guidelines must be strictly followed. It must be noted that the Immigration policy is based on the following four (4) principles:- (i) An Immigrant to Zambia must have a contribution to make in the form of skill, profession or capital which should be of benefit to the people of Zambia; (ii) An Immigrant should not deprive a citizen of Zambia of employment; (iii) An Immigrant should not be a charge on the state. He must have the means with which to support himself and his dependants in Zambia; (iv) An Immigrant intending to settle in Zambia must be in possession of an entry permit. ……………………………………… N.M. Mutiti, BA, MA CHIEF IMMIGRATION OFFICER Date: …………………… 3 1. PROCEDURE FOR APPLYING FOR AN ENTRY PERMIT An Entry permit confers permanent residence to the holder: The following procedures shall apply:- (A) Entry permits for residents (persons who have been ordinarily and lawfully residents in Zambia) 1.1 Application form (Form 3); 1.2 Two recent certified passport size photographs; 1.3 Certified copies of previous and current passport; 1.4 Submission of documentary evidence in support of continuous stay in Zambia from 1963. documents should be in the form of electricity bills, water bills, pay slips, birth records, school reports/certificates, Radio/TV Licences, Income Tax receipts; etc. 1.5 Certified copy of Aliens/Commonwealth Registration card 1.6 Covering letter and 1.7 Two reference letters. (B) Entry permits for Parents, wives, minor children and grandchildren of Entry permit, Certificate of status holders and Zambians. Completion of application form (Form 3); Two recent certified passport size photographs; Statutory marriage certificate in case of married women; Photocopies of previous and current passport; Supporting letter from the parents/guardian/spouse; Certified copy of Aliens/Commonwealth Registration card. Covering letter to Chief Immigration Officer Proof of capability of maintaining the dependant from the host. (C) Entry permits for Employment permit holders (15 year policy) Application form (Form 3); Two recent passport size photographs; Original employment permit; Certified copy of Aliens/Commonwealth Registration cards Two reference letters Covering letters (D) Entry Permits for holders of self-employment permits who have been in Zambia for more than 3 years. Application form (form 3); Two recent passport size photographs; Original self employment permit; Inspection report from the nearest Immigration Office; 4 Current bank Statement and Audit report from the ZICA; affiliated audit firm Certified copy of Aliens/Commonwealth Registration card. (E) Variation of an Entry permit If occupation is to be changed, submission of professional certificates, letter of release from previous employer and letter of offer from the prospective employer; Inclusion of new business and change of company, submission of certificate of incorporation, list of Directors and original entry permit. Latest Bank Statement 2.0 PROCEDURE FOR APPLYING FOR A VISITING PERMIT A visiting permit is issued to private visitors who would want to remain in Zambia for a period in excess of ninety days. The following procedures should be followed:- Application form (form 5); Two recent certified passport size photographs; Certified photocopies of passport; Bank guarantee/return air ticket and Letter from the host The application must be submitted 30 days before the expiry of ninety (90) days of visit. PROCEDURE FOR APPLYING FOR A STUDY PERMIT 3.1 Study permits are issued to Non-Zambians who come to study in Zambia. Applicants who are not resident in Zambia must submit their applications while outside the country. The following procedures shall be followed:- Application form (form 7); Two recent passport size photographs; Photocopies of current passport; Letter of acceptance from the Institution/school; Status of the host, parent or guardian if any; Chest X-Ray report Covering letter to the Chief Immigration Officer PROCEDURE FOR APPLYING FOR A TEMPORARY PERMIT 4.1 A temporary permit is issued to a prohibited immigrant. This permit is issued on authority from the Chief Immigration Officer. The following procedure shall be followed:- A submission in writing shall be made giving reasons why a temporary permit is being applied for; Certified photocopies of passport; Two recent certified passport size photographs; 5 Bank Guarantee/return air ticket; Covering letter from prospective company/ to the Chief Immigration Officer PROCEDURE FOR APPLYING FOR EXTENSION OF TEMPORARY PERMIT 5.1 Completion of form 12 Covering letter giving reasons why an extension is desired; Original temporary permit PROCEDURE FOR APPLYING FOR EMPLOYMENT AND SELF EMPLOYMENT PERMIT 6.1 The law requires that applicants secure their employment permits while outside the country. However, Government employees, volunteers, missionaries and investors may apply for their permits whilst in the country. The following procedures shall be followed: (i) Ordinary employees 6.2 Completion of application form (Form 10); 6.3 Certified photocopies of professional certificates; 6.4 Letter of offer of employment/contract; 6.5 Certified photocopies of the passport; 6.6 Two recent certified passport size photographs; 6.7 Covering letter; 6.8 Applicant should be above 21 years old; 6.9 Practicing certificates from Professional bodies such as Zambia Institute of Chartered Accountants, Engineering Institute of Zambia, Medical Council of Zambia, Law Association of Zambia etc. (ii) Self employment permit 7.1 Completion of application form (Form 10) 7.2 Two recent certified passport size photographs; 7.3 Certified photocopies of the passport; 7.4 Certificate of Incorporation/certificate of registration of business in Zambia; 7.5 Covering letter to the Chief Immigration Officer; 7.6 Applicant should be above 21 years of age; 7.7 The list of Directors; 7.8 Investment certificate where necessary; 7.9 Proof of ownership of Land or lease agreement; 7.10 Proof of personal investment, if an investor is forming his own company, he or she should bring in at least US$50,000. If he/she is joining an existing company, it should be at least US$35,000. If the investment is in monetary form, it should be in form of a bank transfer whilst if it is in form of machinery there must be customs clearance documentation as proof of purchase. (iii) Change of employer 7.11 Completion of form 12 6 7.11 letters of release from the previous employers and letter of offer/contract from the new employer. 7.12 Covering letter to the Chief Immigration Officer by new prospective employer. (iv) Change of occupation 7.13 Completion of form 12; 7.14 Covering letter from applicant or company. 7.15 certified photocopies of professional certificates; (v) Renewal of Self employment permit 7.16 Completion of form 12 7.17 Covering letter 7.18 Submission of photocopies of current passport; 7.19 Joint Immigration report from the nearest Immigration office on the viability of the business; 7.20 Current Bank Statement and an Audit report from Zambia Institute of Chartered Accountants (ZICA) recognized firm and the original permit. (vi) Renewal of Employment permit 7.21 Completion of form 12; 7.22 Extended contract of employment; 7.23 Covering letter; 7.24 Certified photocopies of passports; 7.25 Original permit; PROCEDURE FOR APPLYING FOR DUPLICATE CERTIFICATE OF STATUS 7.1 A Certificate of status confers Permanent status to the holder. The following procedure shall apply for duplicate certificate of status:- 7.2 Application form (Form 17) 7.3 Two recent certified passport size photographs; 7.4 A Police report; 7.5 Previous and current certified photocopies of passport; 7.6 Covering letter to Chief Immigration Officer by; 7.7 Certified copy of National Registration Card. A VISA A Visa is an endorsement on a visa form or in a valid passport of a foreigner granting such person the authority to enter Zambia within a specified period upon examination by an Immigration Officer at the port of entry. The period of stay in Zambia shall be determined by an Immigration Officer at the port of entry. The validity of the visa is not the period which the holder is entitled to remain in the country. There are six categories of visas and these are:- - Transit visa - Single entry visa - Double entry visa 7 - Multiple entry visa - Re-entry visa - Day tripper visa The following procedures shall apply:- 8.1 Completion of the visa application form (Form 22) in triplicate 8.2 Two recent certified passport size photographs; 8.3 Return air tickets or Bank guarantee; 8.4 Invitation letter from the host; 8.5 Certified copy of the host’s permit; 8.6 Certified photocopies of passport 8.7 Covering letter to the Chief Immigration Officer by host or company. 9.0 PROCEDURE FOR APPLYING FOR A LOST PERMIT 9.1 Two certified recent passport size photographs 9.2 A police report 9.3 An affidavit signed by a Commission of Oaths 9.4 A covering letter to the Chief Immigration Officer 9.5 Certified copy of Aliens/Commonwealth Registration Card. 9.6 Completion of form 12. 10.0 THE PROCESSING OF PERMITS APPLICATIONS BY THE SECTIONS There are four case work sections namely A-E, F-L, M-P and Q-Z. These sections are responsible for the issuance of entry, study and employment permits and, duplicate certificate of status. The sections are headed by Senior Section Officers. 11. THE PROCESSING OF VISA APPLICATIONS BY THE VISA SECTION The visa section is responsible for issuing multiple, single, double and transit visas to some foreign Nationals wishing to visit Zambia for purposes of business, tourism, pleasure etc. 12. Payment of fees All application forms will be accepted by the Senior visa officers who will check and ensure that all requirements are in order before payment is made. PRESCRIBED FEES The under listed are Immigration statutory fees for all Immigration permits and visas:- (A) PRIVATE SECTOR 1. Employment Permit Fees Units 8 i Issuance 11112 K2,000,000.00 ii Renewal 13882 K2,500,000.00 iii Replacement 11112 K2,000,000.00 iv Addition of name of wife or children to the permit 2778 K 500,000.00 v Occupation change 5556 K1,000,000.00 vi Change of employer 5556 K1,000,000.00 2. Temporary Permit i Issuance 11112 K2,000,000.00 ii Renewal 13889 K2,500,000.00 iii Replacement 8333 K1,500,000.00 3. Certificate of Status and Establishment Resident i Duplicate 2778 K 500,000.00 4. Visiting Permit i Issuance 2778 K 500,000.00 ii Renewal 5556 K1,000,000.00 iii Duplicate 2778 K 500,000.00 5. Entry Permit i Issuance 11112 K2,000,000.00 ii Duplicate 8333 K1,500,000.00 iii Variation 5556 K1,000,000.00 6. Study Permit i Issuance 2778 K 500,000.00 ii Renewal 5556 K1,000,000.00 iii Duplicate 2778 K 500,000.00 iv Variation 2778 K 500,000.00 7. Self Employment Permit i Issuance 8333 K1 500,000.00 ii Renewal 1112 K2,000,000.00 iii Variation 8333 K2,000,000.00 iv Replacement 11112 K2,000,000.00 B. GOVERNMENT EMPLOYMENT 1. Employment Permit 9 i Issuance 5556 K1,000,000.00 ii Renewal 2778 K 500,000.00 iii Duplicate 2778 K 500,000.00 iv Addition of Names of wife or children to Employment permit. 1112 K 200,000.00 v Change of Occupation 2778 K 500,000.00 vi Change of employer 2778 K 500,000.00 2. Temporary Permit i Issuance 5556 K1,000,000.00 ii Duplicate 8333 K1,500,000.00 iii Replacement 5556 K1,000,000.00 3. Entry Permit i Issuance 5556 K1,000,000.00 ii Duplicate 2778 K1,000,000.00 iii Variation 5556 K 500,000.00 4. Study Permit i Issuance 1389 K 250,000.00 ii Renewal 1667 K 300,000.00 iii Duplicate 1389 K 250,000.00 iv Variation 1389 K 300,000.00 5. Certificate of Status as an Established Resident K 500,000.00 Duplicate. C. NON GOVERNMENTAL ORGANISATIONS NON PROFIT MAKING ORGANISATIONS AND RELIGIOUS INSTITUTIONS 1. Employment Permit i Issuance 2778 K 500,000.00 ii Renewal 4167 K 750,000.00 iii Duplicate 2778 K 500,000.00 iv Additional of names of wife or children to Employment Permit 1389 K 250,000.00 v Change of occupation 1389 K 250,000.00 vi Change of employer 1389 K 250,000.00 2. Temporary Permit i Issuance 5556 K1,000,000.00 10 ii Renewal 8333 K1,500,000.00 iii Replacement 5556 K1,000,000.00 3. Certificate of Status as an Established Resident Duplicate 2778 K 500,000.00 4. Visiting Permit i Issuance 1111 K 200,000.00 ii Renewal 1389 K 250,000.00 iii Duplicate 1111 K 200,000.00 5. Entry Permit i Issuance 5556 K1,000,000.00 ii Duplicate 5556 K1,000,000.00 iii Variation 8333 K1,500,000.00 6. Study Permit i Issuance 1389 K 250,000.00 ii Renewal 1667 K 300,000.00 iii Duplicate 1667 K 300,000.00 iv Variation 1667 K 300,000.00 7. Border Pass i Issuance 11 K 2,000.00 8. Visa fees The following visa fees shall apply:- (a) British Nationals - Single Entry Visa - ?35 at Port of Entry - Double/Multiple Entry Visa - ?45 in London - Transit visa - ?35 Port of Entry - Re-entry visa - ?5,000.00 (ZKW) - Day Tripper - US$10 (b) Ghanaians - Single ) - ?30 or dollar Equivalent - Double ) - ?30 - Multiple ) - ?30 (c) Nigerians - Single ) - Double ) - ?17 or dollar Equivalent - Multiple ) (d) Angolans - Single ) - US$50 11 - Double ) - US$80 - Multiple ) - US$80 (e) Rwanda - Single ) - Double ) - US$65 - Multiple ) (f) Canada - Single ) - Double ) - US$55 - Multiple ) (g) Mozambique - Multiple ) - Double ) - US$30 - Multiple ) (h) Other Nationals - Single Entry visa - US$25 - Multiple - US$80 - Double Entry visa - US$40 - Transit visa - US$25 - Re-Entry visa - K5,000.00 - Day Tripper visa - US$10 12 EMPLOYMENT PERMIT REQUIREMENTS FOR EXPATRIATE PERSONNEL Appendix 13 CATEGORIES OF EMPLOYMENT PERMITTED FOR EXPATRIATE PERSONNEL Categories Minimum relevant Minimum relevant qualification experience 0-1 Physical Scientists 0-11 Chemists 0-11-20 Organic Chemist BSc or 8 years 0-11-30 Inorganic Chemist MSc 5 years 0-11-40 Physical Chemist 0-11-50 Analytical Chemist 0-11-90 Other Specialised Chemists 0-12 Physicists 0-12-10 Physicist (General)-Teaching Staff As above As above 0-12-20 Mechanics Physicist 0-12-30 Heat Physicist 0-12-40 Light Physicist 0-12-50 Sound Physicist 0-12-60 Electricity and Magnetism Physicist 0-12-70 Electronics Physicist 0-12-80 Nuclear Physicist 0-13 Physical Scientists not Elsewhere Classified 0-13-20 Geophysical Scientist As above As above 0-13-30 Geological Scientist 0-13-40 Metrological Scientist 0-13-90 Astronomical Scientist Categories Minimum relevant Minimum relevant qualification experience 0-14 Physical Science Technicians 0-14-20 Chemistry Technician Higher National Diploma/ 3 years 0-14-30 Geological Scientist Higher National Certificate 0-14-90 Metrological Scientist 0-2/-03 Architects and Town Planners related Technicians 0-21 Architects and Town Planners 0-21-20 Building Architect Higher National Diploma/ 5 years and 0-21-30 Town Planner Bachelor of Engineering Membership of a Professional 0-21-40 Landscape Architect B.A. Degree recognized in Zambia 0-22 Civil Engineers 0-22-10 Civil Engineer (General) B.A. Degree (Engineering) 5 years 0-22-20 Building Construction Engineering equivalent 0-22-30 Highway and Street Construction Engineer 0-22-35 Aerodrome Construction Engineer 14 0-22-40 Railway Construction Engineer 0-22-45 Bridge Construction Engineer 0-22-50 Sanitary Engineer 0-22-55 Hydraulics Engineer 0-22-60 Soil Mechanics Engineer 0-22-90 Other Civil Engineers 0-31 Surveyors 0-31-10 Surveyor General Bachelor of Science 8 years 0-31-20 Land Surveyor or 5 years 0-31-30 Mine Surveyor M.Sc. 0-31-40 Hydrographic Surveyor 0-31-50 Photogrammetrists 0-31-90 Other Surveyors 0-43 Ships Engineers 0-43-15 Ships Chief Engineer As above As above 0-43-20 Marine Engineer Officer 0-43-20 Marine Superintendent (Technical) 0-5 Life Scientists and Related Scientist 0-51-10 Biologist(General) M.Sc. 3 years 0-51-20 Botanist 0-51-30 Zoologist 0-51-31 Other Biologist, Zoologist and Related Scientists Categories Minimum relevant Minimum relevant qualification experience 0-52 Bacteriologist, Pharmacologists and Related Scientists 0-52-20 Anatomist Bachelor of Medicine plus 3 years 0-52-30 Biochemist specialization in Relevant 0-52-40 Physiologist field 0-52-30 Biochemist 0-52-40 Physiologist 0-52-50 Bacteriologist 0-52-60 Medical Pathologist 0-52-65 Veterinary Pathologist 0-52-70 Parmacologist Basic Degree in Pharmacy plus specialization in Pharmacy 0-52-80 Animal Scientist Basic degree in Veterinary 4 – 5 years Sciences 0-52-90 Other Bacteriologist, Pharmacologists and related Scientists 0-53 Agronomists and related Scientist 0-53-20 Agronomist BSc or 3 years 0-53-30 Horticulturist MSc 5 years 0-53-40 Silviculturist 0-53-50 Soil Scientist 0-53-90 Other Agronomists and Related Scientists Categories Minimum relevant Minimum relevant 15 qualification experience 0-54 Life Sciences Technicians 0-54-20 Biological Technician Higher National Diploma/BSc 5 years 0-54-30 Medical Science Technician or MSc 3 years 0-54-40 Other Life Sciences Technician 06/07 Medical, Mathematicians, Systems Analysts and Related Technicians 0-81 Statistians 0-81-10 Statistian (General) BSc or 5 years 0-81-30 Statistian (Applied Statistian) Msc 0-82 Mathematicians Actuaries 0-82-20 Mathematician (Pure Mathematics) BSc 5 years 0-82-30 Mathematician (Applied Mathematics) or MSc 0-82-40 Operations Research Analyst 0-82-50 Actuary Categories Minimum relevant Minimum relevant qualification experience 0-83 Systems Analyst 0-83-10 Systems Analyst High National Diploma/SSc 5 years 0-84 Satistical and Mathematical Diploma Technicians 0-84-90 Other Statistical and Mathematical Diploma 10 years Technicians 0-9 Economists 1-1 Accountants ACCA 3 years Masters Degree in Accounting 1-3 Teachers 1-31 University 1-31-20 Teacher in Physical Sciences Post Graduate Degree With relevant 1-31-25 Teacher in Engineering and experience Architecture 1-31-30 Teacher in Life and Medical Sciences 1-31-40 Teacher in Mathematics 1-31-45 Teacher in Economics and Commerce 1-31-50 Teacher in Law 1-31-55 Teacher in Education 1-31-60 Teacher in Agricultural Science Categories Minimum relevant Minimum relevant 16 qualification experience 1-31-65 Teacher in History, Philosophy, Sociology and related Social Sciences 1-31-70 Teacher in Languages and Literature 1-31-75 Teacher in Medical Therapy, Advanced related Arts 1-31-90 Other University Teachers and Researchers 1-31 Higher Education Teachers 1-31-20 Teacher in Physical Sciences (Third Level) 1-31-25 Teacher in Engineering and Architecture (Third Level) 1-31-40 Teacher in Mathematics (Third Level) 1-31-45 Teacher in Commerce (Third Level) 1-31-55 Teacher in Education (Third Level) 1-31-60 Teacher in Agricultural Science (Third Level) 1-31-65 Teacher in Philosophy (Third Level) 1-31-70 Teacher in Languahes (Third Level) 1-31-75 Teacher in Medical Theraphy, advanced Nursing and Related Arts 1-32 Secondary Education Teachers 1-32-15 Languages and Literature Teacher Bachelors Degree 5 years (Second Level) with Education 0-32-20 Mathematics Teacher (Second Level) 0-32-30 Natural Science Teacher (Second Level) 0-32-70 Agricultural Science Teacher (Second Level) Higher National Diploma 5 years Bachelor Degree with Education 0-32-75 Domestic Science and General Nursing Teacher (Second Level) 1-32-80 Technical Education Teacher (Second Level) Categories Minimum relevant Minimum relevant qualification experience 1-35 Special Education Teacher 1-35-20 Teacher of the Blind Higher National Diploma 3 years 1-35-30 Teacher of the Deaf 1-35-40 Teacher of the Mentally Handicapped 1-35-90 Other Special Education Teachers 1-4 Workers in Religion 1-41 Ministers or Religion and Related Members of Religion Orders 1-41-20 Minister of Religion 1-41-30 Missionary 1-41-40 Religious Worker (Member of Religion of Religious Orders 1-41-90 Other Minister of Religion and Related Member of Religious Orders 1-80 Ayletes, Sportsmen and Related Workers 1-80-30 Sports Coach Higher National Diploma 3 years 1-95 Philologists, Translators and Interpreters Philologist Higher National Diploma 5 years Bachelor’s Degree Categories Minimum relevant Minimum relevant 17 qualification experience 1-95-30 Translator Higher National Diploma Interpreter 8-80 Jewellery and Precious Metal Workers Jeweller (General) Jewellery Repair Gem Cutter and Polisher TOURISM Management 3-5* hotels Higher Diploma-Hotel 2 years Management or Catering as appropriate or full membership of HCIMA Management Ungraded hotels, Safari, Lodges or As above Camps Chefs and 3-5* hotels Higher National Diploma catering 5 years Cooks Chefs Ungraded hotels Diploma in Catering or College 2 years Craft Certificate 18