市场总监 秘书 工作职责描述 Secretary to DOM Job Description

市场总监 秘书 工作职责描述 Secretary to DOM Job Description JOB DESCRIPTION工作描述 Secretary : S & M Position 職位: Division 主管部门 市场总监秘书 市场营销部 S : Sales Job Category 職別: Department 部门 销售部 DOM : Sales Immediate Supvr 上級: Section 分部门 市场总监 销售部 : November 1, 2007 : 040101 Effective Date 生效日期 Dept No. 部门編號 MAJOR RESPONSIBILIES: 主要工作职责: Handle the office administrative work including the distribution of correspondence with other departments, office stationery inventory control, 负责办公室行政工作包括与部门内外的沟通协调、办公文具的仓储订购等。 SPECIFIC DUTIES 特别工作任务 : 1. Administrative Support 行政工作支持 a. Responsible for the daily administrative work of the department. 负责部门日常行政工作。 b. Handling incoming calls and assist in handling guest enquiries. 来电接待及协助处理客户咨询。 c. Compile the attendance record and keep track on all overtime record and leave application record. 完成员工考勤记录，保存所有加班及休假记录。 d. To manage the office supplies inventory of the department and minimize any wastage. 处理部门办公室用品的仓储订购及分配，同时尽量减少浪费。 e. Responsible for the maintenance of all equipments in the office. 负责办公室设备的保养和报修。 f. In charge of the departmental notice board and make certain that the relevant information is posted. 将相关信息准确传达至部门员工。 g. Preparing meeting minutes and distribute to related personnel. 完成会议记录并分发给相关人员。 h. Assist in compiling periodical reports. 协助完成定期报告。 2. Coordination with other departments 与其他部门的协调 a. Act as a key coordinator between Human Resources on roster arrangements, attendance record, leave record and other HR related matters. 作为一个协调员，就排班安排、考勤记录、休假记录及其他相关事宜等与人力资源部进行沟通 协调。 b. Handle the flow of correspondence and memos with other departments. 同其他部门沟通，传达信息及通知。 3(Sales Support 销售支持 a. Assist in data input in S&C. Page 1 of 3 Secretary Job Description (Con’t) 协助将数据输入电脑系统。 b. Handle sales enquiries to relay the requests to respective sales associates 处理销售咨询并将客户的要求传达给相关的销售经理。 c. Prepare sales contracts and correspondence for customers. 准备销售并递交给客户。 4(Filing 档案整理 a. To be in charge of the office filing system and be sure that all correspondence are properly filed. 整理办公室文档并且确保所有信息被合理保存。 b. Conduct regular filing audits and report to DOM on any defects. 负责日常文档资料的审核，如发现问题及时上报给市场总监。 c. To make certain that all hotel collaterals are well stocked and are properly stored. 确保酒店的财物被完好合理的使用和储存。 5. Budget Control 预算控制 a. Responsible for the tracking of various expenses incurred such as transportation, sales trip, and office supplies etc. 负责控制各种花费，如交通、销售出访及办公室用品等。 b. Monthly update of the actual expenses for record purposes. 每月更新实际费用的记录。 JOB SPECIFICATION 职位要求 : Profile of Competency , Minimum 2 years work experience in administrative 工作能力: work. 两年以上行政工作经验 , Ability to handle administrative work as required using appropriate computer software. 熟练使用电脑软件处理行政工作 , Good interpersonal skills. 良好的人际交往能力 , Ability to communicate effectively with various departments. 能够同其他部门有效的沟通 Language 語言能力: , Proficiency in written and spoken English 英语说写能力良好 Education 教育: , Good general education, preferably University graduates. 大学以上 Job License , N/A 資格 / 等級証: NOTICE 注意 : The hotel business functions seven days a week, 24 hours a day. All associates must realize this fact and be aware that at all times it may be necessary to move associates from their accustomed shift as business demands. 同事須明瞭酒店是每周七天、每天二十四小时运转的行 業。因應工作需要，上班的班次会随时相應调動。 Page 2 of 3 Secretary Job Description (Con’t) Management reserves the right to make changes to this job description at its sole discretion and without advance notice. 管理層保留在没有提前通知的情况下对工作描述变更的权利。 I have read and received a copy of the above description and fully understand that violation of any of the stated responsibilities and duties is grounds for disciplinary action. 我已阅读及接收到上述的工作描述。我完全明白违反规定的职责将受到训诫。 Manager’s Signature / Date Associate’s Signature / Date 同事签字 / 日期 经理签字 / 日期 Signed copy to human resources office for retention in personal file. 請把已签字的复印件抄送人力资源部存於员工档案中。 Page 3 of 3