新职业英语-unit2课件PPT

Unit2职业综合英语1ENGLISHFORCAREERSUnit2Office新职业英语ContentsWarm-1TaskReadMr.Thomson’sscheduleforTuesday.Writeyourschedulefortoday.Tuesday08:30Takethecarforaservice.09:00Studythesalesdataoflastmonth.10:30DiscusssaleswithMr.Black.12:00Haveworkinglunchwithallmanagers.13:30Ringthedentist.14:00Makeplansfornextweek’ssalesconference.17:00Collectthecarfromthegarage.Warm-2TimeThingstodotodayReadingATextTask1Task2BusinessKnow-howTextA-1SecretariesSecretariesmaybeknownbyavarietyofothertitles,likeadministrativeassistants,clerks,orpersonalassistants.Althoughallofthesetitlessharethecommonthemeofadministrativetasks,theymayreflectdifferenttypesofsecretarialjobs.Secretarialpositionsarequiteold.GreekandRomanbusinessmenandpoliticians,forexample,usedpersonalsecretariesandclerkstomanagetheiraffairs.TextA-2-1Asecretary’sjobistokeepanofficerunningsmoothly.Secretarieshaveawiderangeofduties,dependingontheofficesthattheyworkfor.Ataminimum,asecretaryhandlescorrespondence,keepstrackofschedules,managesafilingsystem,andoperatesofficeequipmentlikephones,faxmachines,andcopiers.Mostsecretariesanswerphonesanddirectphonecallstotheappropriatepeople.TextA-2-2Somesecretariesalsohandlesuppliesorderingforanoffice,andmaydealwithbudgeting,bookkeeping,andpersonnelpaperwork.Asecretaryisexpectedtohaveexperiencewithcomputersandotherelectronics,asheorshewillhandleagreatdealofelectronicmaterial,includingcorrespondence.TextA-3Goodsecretariesareextremelyefficientandwellorganized.Inadditiontohavingclericalskills,theyareskilledmanagersoftimeandpeople.Althoughtheymaynotbeaswell-paidandrespectedasmanyhigher-rankingpeople,theyareoftenveryimportantpeopleintheiroffices.Theyanticipatetheneedsofofficestaff,solveproblemsquickly,andworksoefficientlythatmanypeopledonotrealizehowvaluabletheyareuntiltheyleavethejob.Goodsecretariesalsohaveexcellentpeopleskills.Theycanbetrustedinhandlingconfidentialmaterial,topexecutives,andtheday-to-daychaosthatisoftenpresentinabusyoffice.TextA-4Employmentprospectsforsecretarialpositionsaregenerallygood,especiallyforskilledindividuals.Manyvocationalschoolsoffercoursesforpeoplewhoareinterestedinbecomingsecretaries.Thesecoursesincludeclassesintyping,documentmanagement,filing,andotherskillswhichagoodsecretaryshouldbringtothejob.Althoughitispossibletopursueasecretarialpositionwithoutthiseducation,itcanbechallenginginaworldwhereprofessionsarebecomingmoreandmorespecialized.A-Trans-1秘秘书可能会有很多其他不同的头衔，例如行政助理、文员或私人助理。尽管所有这些头衔都以行政工作为主旨，但它们却反映了不同种类的秘书工作。秘书岗位十分古老，例如，古希腊和罗马的商人和政客们就曾雇用私人秘书和文员来管理他们的事务。A-Trans-2秘书的工作就是使办公室顺利运转。秘书的职责范围很广，依据他们所在办公室的不同而各异。就最低要求来说，秘书要处理信函，跟踪日程安排，管理文件系统，操作电话、传真机、复印机等办公设备。许多秘书还要接听电话，并将其转给适当的人员。有些秘书还要负责办公室用品的采购，他们也可能会处理预算、簿记和人事文档。秘书应当具备使用电脑和其他电子设备的经验，因为他们将处理大量的电子资料，包括往来信函。A-Trans-3好的秘书工作效率极高，且有条不紊。除了具备文书技能之外，他们还善于管理时间和人员。尽管他们的薪水和受尊敬的程度也许不如其他更高级别的人员，但在办公室中他们往往起着十分重要的作用。他们能预估办公室人员的需求，迅速解决问。他们工作效率非常高，以至于许多人直到他们离开之后才意识到他们的价值所在。好的秘书还善于人际沟通。他们也非常值得信赖，可以委托他们处理机密文件，与高层管理人士打交道并应付在繁忙的办公室里经常会出现的混乱情况。A-Trans-4秘书行业的就业前景通常很好，对有经验者尤其如此。许多职业学校为有意当秘书的人们提供了课程。这些课程包括打字、文件管理、文件归档，以及一个好的秘书在工作中所必须具备的其他技能。虽然没有这些培训要获得秘书职位也是有可能的，但这在一个越来越专业化的社会里可能非常具有挑战性。alotofthingsofthesametypethataredifferentfromeachotherinsomewayavarietyofe.g.Thegirlscomefromavarietyofdifferentbackgrounds.e.g.ThelowvalueofthedollarreflectsgrowingconcernabouttheUSeconomy.reflectv.toshoworbeasignofaparticularsituationorfeelinge.g.1.Thepricedependsonthequality.dependonbedecidedby2.Itdepends(on)whetheryouwanttodoitornot.e.g.Lookingafteracatcostsaminimumof$2,000ayear.minimumn.thesmallestamountofsomethingornumberofthingsthatispossibleornecessarye.g.1.Computerscanhandlehugeamountsofdata.2.Mysecretarywillhandleallthedetails.handlev.todothethingsthatarenecessarytocompleteajobe.g.It’sdifficulttokeeptrackofallthenewdiscoveriesinmedicine.keeptrackoftopayattentiontosomeoneorsomethingsothatyouknowwhatishappeningtotheme.g.1.Marywasexperiencedinoperatingthecomputers.2.Thecompanyoperatesfivefactories.operatev.touseandcontrolamachineorequipment;torune.g.Ididn’tfeelthatthiswasanappropriatetimetomentionthesubjectofmoney.appropriatea.correctorsuitableforaparticulartime,situationorpurposetotakethenecessaryaction,especiallyinordertosolveaproblemdealwithe.g.Theyshoulddealproperlyandfairlywithanycomplaint.e.g.AllstaffthinkMariaisaveryefficientsecretary.efficienta.workingwellandeffectivelywithoutwastingmoneyorenergyv.toexpectthatsomethingwillhappenandbereadyforitanticipatee.g.Itisanticipatedthatnextyeartheworkers’wagewillincrease.a.spokenorwritteninsecretandintendedtobekeptsecretconfidentiale.g.Doctorsarerequiredtokeeppatients’recordscompletelyconfidential.n.aperson,job,plan,etc.thathasgoodchanceofsuccessinthefuture;apossibilitythatsomethingyouhopeforwillhappenprospecte.g.1.ThemanagerheldoutbrightprospectsformeifIwouldaccepttheposition.2.Iseelittleprospectofhisrecovery.n.oneperson,consideredseparatelyfromtherestofthegrouporsocietyindividuale.g.Itisimportanttoknowthattheviruscanbepassedfromindividualtoindividual.a.consideredseparatelyfromotherpeopleorthingsinthesamegroupe.g.Eachindividualleafonthetreeisdifferent.v.tocontinuedoinganactivityortryingtoachievesomethingoveralongperiodoftimepursuee.g.Christinepursuedheractingcareerwithgreatdetermination.a.difficultinaninterestingorenjoyablewaychallenginge.g.Teachingyoungchildrenisachallengingandrewardingjob.A-Task1Task1Tickoffthedutiesandskillsmentionedinthepassage.√√√√√√√√Whatarethedutiesforatypicalsecretary?Whichskillsarerequiredinagoodsecretary?handlingcorrespondencemanagingafilingsystemkeepingtrackofschedulesoperatingandmaintainingofficeequipmentdealingwithphonecallshandlingorders,budgetingorbookkeepingmanagingtrainingorotherpersonnelworkbeingskillfulinmanagingtimeunderstandingstaffneedsandsolvingtheirproblemshandlingcustomers’complaintseffectivelybeinggoodatinterpersonalrelationsbeingskillfulinhandlingpaperworkbeingabletosettleofficechaosknowinghowtodealwithothercompaniesA-Task2Task2Decidewhetherthefollowingstatementsaretrue(T)orfalse(F)accordingtothepassage.TFFTFStatementsTrueFalse1.Secretariesdealwithcommonadministrativetasks.2.Secretarialpositionsdidn’tappearuntiltheearly20thcentury.3.Themaindutiesofsecretariesdifferalotfromindividualtoindividual.4.Agoodsecretaryshouldbeveryskillfulindealingwithpeople.5.Secretarialjobsarenotpopularnowbecausesecretariesareusuallynotwell-paid.MakingPhoneCalls●Givethecompanynameinthegreeting;●Makeclearwhothecalleris;●Speakclearlyandslowlyinafriendlyvoice;●Neverinterruptthepersonwhilehe/sheistalking;●Donotanswerthephonewhileeating;●Hangupthephonegently.ReadingBTextTask1Task2TextB-1SWAPIndustriesNewsletterTextB-2THECHRISTMASPARTYFriday,December12,2008,from6:00p.m.to9:00p.m.TheannualChristmasPartyofSWAP(China)willtakeplaceattheHongKongClubonFriday,December12from6:00p.m.to9:00p.m.ThisisalwaysagoodstarttotheChristmasseason—socializingwithcolleagues,familiesandfriendsinthedelightfulsurroundingsoftheHongKongClub,gazingoutattheChristmaslights,andenjoyingaluxuriousbuffet.Dresscode:Nojeans.Mobilephonesmustbeturnedoffwithintheclub.EachbranchofSWAP(China)pleasesendfivepersonstoapplybeforeDecember5,2008bymailingthefollowingformtosarawong@SWAPChina.com.Forfurtherinformation,pleasecallSaraWong:53116755oremailher.TextB-3B-Trans-1B-Trans-2B-Trans-3B-Task1Task1Decidewhetherthefollowingstatementsaretrue(T)orfalse(F)accordingtothenewsletter.()1.TheissueofthenewsletterdatedNovember20,2008isfromSWAP(China)HeadquartersHongKong.()2.SWAPFujianLtd.isawardedExcellentEnterprisewithForeignInvestment for2007-2008bySWAPIndustries.()3.OnlySWAPstaffmembersareinvitedtotheChristmasPartyattheHongKongClub.()4.PeoplewhoattendthePartyaresuggestedtodresscasuallyandturnofftheirmobilephonesattheclub.()5.EachbranchofSWAP(China)cansendatleastfivepersonstoapplybeforeDecember5,2008.TFFFFB-Task2-1Task2FillintheapplicationformandemailittoSara,expressingyourhopetoattendtheParty.Tosarawong@SWAPChina.comCCFromwanglili@SWAPChina.comSubjectApplicationtoattendChristmasPartyDearSara,AsoneofthefivecandidatesfromSWAPFujianLtd.,IamwritingthisapplicationtoattendthecomingChristmasParty.Itwillbeagreathonorformetorepresentourcompanytomeetcolleaguesandfriendsthere.It’salsoagoodrewardformytenyears’serviceforSWAP.B-Task2-2Lookingforwardtoyourconfirmation.WangLiliPurchasingManagerofSWAPFujianLtd.ApplicationFormforTheChristmasPartyonDecember12,2008FullnameandpositionWangLili,PurchasingManagerofSWAPFujianContacttelephonenumberMobilePhone:13501581508OfficePhone:0591-28263578EmailaddressWanglili@SWAPChina.comListeningTask1Task2Task3Task4Task5L-Task1Task1ShirleyisMr.Muller’ssecretary.Listentothetelephoneconversationandcheckhernotes.Didshemakeanymistakes?Script6:3082375598L-1-ScriptTask1ScriptL-Task2Task2Listentoaphonemessageandcompletethefollowingnote.ScriptEllenPolly8021DeleteallemailsfromEllen.Don’topentheattachedfiles.L-2-ScriptTask2ScriptL-Task3Task3AnnaisphoningMr.Brownforanappointment.Listentotheconversationandchoosethebestanswertoeachquestionyouhear.Script1.A.OnMonday.B.OnTuesday.C.OnWednesday.D.OnThursday.2.A.He’llvisitthefactory.B.He’llhavelunchwithsomeone.C.He’llmeetsomeonefromtheHeadOffice.D.He’llhaveanimportantmeeting.3.A.OnTuesdaymorningat9:30.B.OnTuesdayafternoonat3:00.C.OnWednesdaymorningat9:30.D.OnWednesdayafternoonat3:00.L-3-ScriptTask3ScriptL-Task4Task4ListentotheconversationbetweenTomBarnesandhissecretary,Cathy.Thencompletetheschedule.ScriptSignthecontractSalesDepartmentproductionmanagerFranceMr.Barnes’ScheduleMonday:9:30a.m.withAudenCompanyTuesday:10:00a.m.meetingafternoonmeetingWednesday:9:00a.m.MeetthenewafternoonTriptoL-4-ScriptTask4ScriptL-Task5-1Task5Listentothepassagetwiceandfillintheblankswithwhatyouhear.Timeisequaltoeveryone.Whetheryouaresmartorfoolish,uglyorbeautiful,youhavethesame24hourseachdaythateveryoneelsehas.Howyouspendthatvaluabletimedeterminesthe.Timeismorepreciousthananypossession.Therearethreerulesforeffectivetimemanagement.Firstly,don’tcreate.Don’ttrytoworkfulltimeandtakeafullload.Bereasonableabouthowmuchworkyoucando.qualityofyourlifeimpossiblesituationsL-Task5-2Secondly,makealistofallthethingsthatyouneedtogetdoneinagiventimeperiod.Putthetasksinorderofanddelete________________anyunimportantitems.Thirdly,avoidlackoffocus.Useliststo.Tobemoreattentive,setboundarieswithfamilyandfriendswhenyouareatwork,aspersonalphonecallsandemailscaneasilydisturbyourworkdayprogress.Inamodern,youcanusetechnologytohelp.Forunimportantcommunications,provideclientswithafaxnumberoremailaddress.Thisshouldcutdownonthenumberofunimportantphonecallsyoureceivethroughouttheday.importancefocusattentionworkenvironmentWritingTask1Task2W-Task1Task1Readthefollowingagenda.Matchtheitems1-10withthedetailslistedonthenextpagebywritingthenumbersonthelines.—Themeetingendsbyavote,orbygeneralconsent(同意).—Discussingothermatterswhicharenotontheagenda.—Thechairpersoncallsthemeetingtoorderandopenswithawelcome.—Dealingwithtopicsarisingfromtheminutesofthelastmeeting.—Decidingontimeforthenextmeeting.—Thesecretarykeepsarecordof:a.thosewhoarepresent;b.thosewhoareabsentwithoutleave;c.thosewhosentregrets.—Body—alistofthetopicsthatformthemainpartofthemeeting.—Thesecretaryreadsarecordofthelastmeetingforapprovalorcorrection.10814925,6,73W-Task2Task2FORDTRADINGCO.,LTD.RegularMonthlyMeetingAgendaRoom2206,SwanHotel9:00a.m.—11:30a.m.July2,20091.Opening2.Rollcall3.Readingminutesofthelastmeeting4.Businessarisingfromtheminutes5.Reportfromthemarketingmanager6.Reportfromthesalesmanager7.Reportfromthefinancemanager8.Anyotherbusiness9.Dateofthenextmeeting10.AdjournmentMiniWorkingroups.Helpyourforeignteachertomakeathree-daytravelplaninChina.Thenexplainitinclass.Remembertoincludeflights,hotels,transportandexpenses.Thefollowingsampleisprovidedforyourreference.●Workingroups;●RefertothesampleonPage27;●Comparedifferentairlines,hotelsandplacesofinteresttodecidewhichisthemostsuitable;●In-classpresentation.LanguageLabTask1Task2Task3Task4Task5LL-Task1Task1Matchthewordsorphrasesontheleftwiththeirmeaningsontheright.()1.appropriate()2.range()3.individual()4.operate()5.schedule()6.challenging()7.prospect()8.reflect()9.anticipate()10.dealwithasinglepersonorthingthepossibilitythatsomethingwillhappencorrectorsuitableforaparticulartime,situationorpurposetakeactionaboutexpectthatsomethingwillhappenandbereadyforitmakeclear;showextent;distancebetweenlimitsdifficult;needingthefulluseofone’sabilitiesandeffortsprogramortimetableforworkcausetowork;manageCGAJIHBFEDLL-Task2-1Task2CompletethefollowingsentenceswiththewordsorphrasesfromTask1.Changetheformifnecessary.Youshouldtreatyouremployeesas___________.2.Themanagerplannedhiswork__________forthefollowingmonth.3.Hisbehavior_________hislazyattitudetowork.4.Severalcarsareavailablewithinthisprice________.5.Yourminiskirtisnot__________forsuchaformaloccasion.individualsschedulereflectsrangeappropriateLL-Task2-26.Doyouknowhowto__________theheatingsystem?7.Thiskindofexerciseismost__________,andthereforeisagoodtestofthestudents’ability.8.Ireallydon’tknowhowto__________thesenaughtychildren.9.The__________offinishingtheworksoonareverygood.10.Hetriedto__________thequestionstheywerelikelytoaskhimattheinterview.operatechallengingdealwithprospectsanticipateLL-Task3-1Task3Completethesentencewithfollowingwordsorphrasesplussomewordsofyourown.handlebeexpectedtodependoninadditiontoavarietyof1.givingageneralintroductiontocomputers,thecoursealso.2.Ithisparents’wisheswhether3.Youworklateif.Inadditiontoprovidespracticalexperiencedependsonhecangotocollegeornot.areexpectedtothemeetingisheldtomorrowLL-Task3-24.attheparty,forreasons.5.Susanisappointedtothecompany’saccountsbecauseEveryonearrivedlatesheisacarefulperson.handleavarietyofLL-Task4-1Task4Rewritethefollowingsentencesafterthemodels.Model1:Theyworkveryefficiently,thusmanypeoplerealizethevalueoftheirjob.Theyworksoefficientlythatmanypeoplerealizethevalueoftheirjob.1.Shewasverysick,thusshehadtogotoseeadoctor.Shewassosickthatshehadtogotoseeadoctor.2.Hewasverysurprised,thushecouldsaynothing.Hewassosurprisedthathecouldsaynothing.3.Itwasverycoldatnight,thusIcouldn’tsleepatall.ItwassocoldatnightthatIcouldn’tsleepatall.LL-Task4-2Model2:Peoplerealizehowvaluablesecretariesarewhentheyleavethejob.Peopledonotrealizehowvaluablesecretariesareuntiltheyleavethejob.1.Themotherlefttheroomafterthechildfellasleep.Themotherdidn’tleavetheroomuntilthechildfellasleep.2.Iknewthetruthafteryoutoldme.Ididn’tknowthetruthuntilyoutoldme.3.We’llstartthemeetingassoonasBobcomes.Wewon’tstartthemeetinguntilBobcomes.LL-Task5-1Task5TranslatethefollowingintoEnglishusingthegivenwordsorphrases.1.在这所新医院上面已经花费了大笔资金。(agreatdealof)Agreatdealofmoneyhasbeenspentonthenewhospital.2.成功与否取决于你的努力和能力。(dependon)Successdependsonyoureffortsandability.3.很难时刻掌握科技方面的新发展。(keeptrackof)Itisdifficulttokeeptrackofthenewdevelopmentsinscienceandtechnology.4.所有投诉都将由经理来处理。(dealwith)Allcomplaintswillbedealtwithbythemanager.LL-Task5-25.不要试着自己去做，这需要专业知识。(specialized)Don’ttrydoingityourself;itrequiresspecializedknowledge.6.他作为最佳运动员获得了一个金杯。(award)Hewasawardedagoldcupforbeingthebestathlete.7.为什么不关掉电视去锻炼一下身体？(turnoff)WhynotturnoffTVanddosomephysicalexercise?8.一年一度的庆典将在元旦后一周内举行。(annual)TheannualcelebrationwillbeheldwithintheweekaftertheNewYear’sDay.Unit2职业综合英语1ENGLISHFORCAREERS新职业英语ThankYou!