英语专升本应用文写作之信函类

英语专升本应用文写作之信函类 重庆市普通高校“专升本”大学英语复习资料 英语应用文常用写作 信函类一 1. 英语信函通常要写清楚下面几项: Heading信头(发信人的地址和发信日期) English Department SISU Chongqing, China 1st Nov., 2009 / Nov.1, 2009 Jan. Feb. Mar. Apr. May June July Aug. Sept. Oct. Nov. Dec. Inside Address信内地址(收信人姓名地址) Prof. Liu English Department SISU Chongqing,40031 China Salutation称呼 称呼是书信的开头部分，一般用dear打头，如Dear Mr. Wang , Dear Dr. Smith 等。注意头衔的使用。通常对于男性可以使用Mr. 学术界可以用Dr. / Prof. 称呼女性可以用 Mrs. /Miss./Ms. Hon. (honorable)用于市长，议员，大使，法官等姓名前 Pres.(president)用于称呼董事长，总经理，会长，大学校长。 Rev. (Reverend) 称呼牧师。 如果不知道对方姓名可以说 To whom it may concern. 也可以说Dear Sir / Dear Madam 另外英文书信中，称呼后用“，”，不是“:”。 Body正文 Complimentary Close结束语 结尾的客套是示礼节的言辞，按友好，亲密程度可以有: 一般的客套: Yours truly, Truly yours, Yours very truly, Very truly yours, Yours respectfully, Respectfully yours 比较亲密:Faithfully yours, Sincerely yours, Cordially yours, Lovingly yours, Yours affectionately, Yours 内部资料 重庆市普通高校“专升本”大学英语复习资料 Signature签名 应用文最后部分为签名，考试要求统一用“Li Ming”落款。注意考试时不要求写日期，请不要画蛇添足. 附加部分:附件(Enclosure) 2. 信件格式 齐头式 Heading Inside Address Salutation Body Complimentary Close Signature 缩进式 内部资料 重庆市普通高校“专升本”大学英语复习资料 ___________ ___________ ___________ ___________ ___________ ___________ Salutation _________________________________________________________________ ______________________________________________________________________ ____________________________________________________________________ Complimentary Close Signature 混合式 Heading Inside Address Salutation Body Complimentary Close Signature 内部资料 重庆市普通高校“专升本”大学英语复习资料 Letter of Invitation邀请信 邀请信包括宴会、舞会、晚餐、聚会、婚礼等各种邀请信件，形式上大体分为两种:一种为正规的格式 (formal correspondence)，亦称请柬;一种是非正式格式 (informal correspondence), 即一般的邀请信。邀请信是在形式上不如请柬那样正规，但也是很考究。书写时应注意: 邀请信一定要将邀请的时间(年、月、日、钟点)、地点、场合写清楚，不能使接信人存在任何疑虑。 例如:“I’d like you and Bob to come to Luncheon next Friday.”这句话中所指的是哪个星期五并不明确，所以应加上具体日期, “I’d like you and Bob to come to luncheon next Friday, May the fifth.” 1. Inviting a friend to informal luncheon邀请朋友共进午餐 Dear Zhang Ying, Will you come to luncheon on Friday, May the fifth, at twelve o’clock? My niece Mary is visiting us and I think you will enjoy meeting her. She is a charming, very pretty girl … and very good company! John and Jane will be here, and perhaps we can give a dance after luncheon. Do say you’ll come! Affectionately yours, Li Ming 2. Invitation to opening ceremony of new factory邀请参加新厂开工典礼 Dear Mr. Harrison, Our new factory will be commencing production on April 10 and we should like to invite you and your wife to be present at a celebration to mark the occasion. As you will appreciate this is an important milestone for this organization, and is the result of continued demand for our products, both at home and overseas. We are inviting all those individuals and trust that you will pay us the compliments of accepting. Please confirm that you will be able to attend by advising us of your time —— we can arrange for you to be met. All arrangements for your stay overnight 内部资料 重庆市普通高校“专升本”大学英语复习资料 on April 10 will, of course, be made by us at our expense. Yours faithfully, Li Ming (本公司新厂将于4月10日开始，希望能邀请贤伉俪来参加新厂开工典礼。 如您所知，新厂的设立是本公司的一个里程碑，而这正是海内外对本公司产品不断需求的结果。我们邀请了所有对本公司的成功贡献一切力量的个人，我们相信，您一定会赏光。 如您确能参加，请来函告知您抵达的时间 —— 以便我们为您安排会晤。当然，所有安排您在10日晚间夜宿的费用，皆将由公司代您支付。) 3. Inviting someone to address a meeting邀请演讲 Dear Dr. Rodger, The English Department of Nankai University would like to extend to you an invitation to be our guest speaker at the annual conference to be held at the meeting room at eight o’clock, Saturday morning, December the thirtieth, 2009. As you know, the department is interested in the 20th century English literature. Since you are familiar with the field, we know your views will be extremely interesting to us. You will receive further details later, but we would appreciate having your acceptance soon so we may complete our agenda. Cordially, Mary Thank-you Letter感谢信 感谢信的篇幅可长可短，但应该写得认真而热切，写出真实的感情。写信时应注意以下几点: 1) 在对馈赠礼物的感谢信中，要提到具体的礼物，不要写“Thanks for the beautiful gift”。而应写成“Thanks for the beautiful watch”。同时将礼物是何等的适宜与精美等加以赞赏，以显示出送礼物人独具慧眼。这样会使送礼人感到高兴。 2) 在英美国家，礼物常附有一张写着送礼人姓名的卡片。 内部资料 重庆市普通高校“专升本”大学英语复习资料 1. A note of thanks for one’s compliment感谢别人的祝贺 Dear Miss Allen, Thanks you very much for your kind letter of April 14, 2009, concerning our service. It is constantly gratifying to receive a complimentary letter like yours; which indicates that our efforts to serve you are appreciated. You may be sure that our department will receive appropriate recognition for a job well done. Thank you again for your courtesy. Cordially, Mike 2. A letter of thanks for one’s hospitality and sending a gift感谢别人的招待并送礼物 Dear Lora, Please accept my thanks for the very pleasant time I spent on Tuesday evening at your office. I very much appreciated your hospitality and also thoroughly enjoyed the three very interesting colorful films which were shown to us. Now I would like to express my thanks for your warm hospitality with a little gift that you will shortly receive. Cordially, Susan Letter of Congratulation祝贺信 在西方，得知朋友订婚、结婚、生孩子、升职都要写信祝贺。祝贺信如同一般的简短书信，可长可短，格式上无特别的要求，但书写时应做到:真 诚、自然、亲切动人。内容上可尽情发挥。 1. Congratulations on a birthday 祝贺生日 内部资料 重庆市普通高校“专升本”大学英语复习资料 Dear Babs， So you’re a year older today —— or don’t you want to be reminded? Anyway, congratulations and best wishes. If you feel like holding a celebration, will you let me take you to dinner and the movies, as a sort of birthday treat? You name the day. And in the mealtime, many happy returns! Cordially, Jim 2. Congratulations on winning a game祝贺朋友在运动会上获胜 Dear Jerry， Mother sent me the photos about your success at the swimming meet. Naturally, I am not surprised at all, but I thought I’d just say “Congratulations” where are going to find room for another silver cup? Some of our girls may be going up to the Tri-State meet, and there I shall expect to see you win again. When we’re all home for Thanksgiving vacation, we’ll have to hold a real celebration. Your one-time swimming rival, Kite Letter of Employing聘请信 聘请信主要用于聘请对方前来工作，讲学等，这种信需写清聘请的目的及给予对方的待遇。有时也可写上一些对对方表示崇敬的词语。另外还需写清聘请的期限。 1(Employing a visiting professor聘请客座教授 Dear Prof. Smith, The English Department of Beijing Foreign Studies University is pleased to appoint you to be a visiting professor, for the term of one year and a half, starting on February 22, 2008. The Department will provide office space and library facilities. You will of course be welcome to participate fully in our 内部资料 重庆市普通高校“专升本”大学英语复习资料 teaching programs, including, classes, seminars, and informal discursions. The Institute will pay fees according to the contact of engagement en closed herewith. The Department joins me in the hope that you will be able to take up this appointment. Truly yours, Bob 2. Employing a consultant聘请顾问 Dear Dr. Boffin, It is a great pleasure to hear from Dr. May that you are coming to China for a short visit. I would like to take this opportunity to invite you to be our consultant in our hospital. With your profound knowledge and experience in the medical field, I’m sure that you will help our hospital tremendously. Let me thank you in advance for your assistance. Please accept my warm welcome and sincere invitation. I’m looking forward to hearing from you soon. Sincerely yours, Tony 根据下列内容写一封邀请信。 写信日期:2008年12月12日 邀请人:张建国，东方集团公司人力资源部经理 被邀请人:人事部门经理 事由:召开人事管理研讨会 主要内容:研讨新形势下人事管理的新模式和新方法 主题报告人:滨海大学管理学院丁一教授 会议时间:2008年12月28日-29日 会议地点:滨海市友谊宾馆 请与会人员在12月20日前将发言提纲寄给东方集团公司人力资源部办公司 参加会议与否，请回复。 注意书信格式。 内部资料 重庆市普通高校“专升本”大学英语复习资料 人力资源部:Human Resources Department 研讨会:Workshop 主题报告人:Keynote speaker 英语应用文常用写作信函类二 询问与申请 为了要了解某事、或请求对方办事某事、或申请参加学会、报名入学等，都可写信给有关方面询问。这类信要写明自己的意图以及要求对方办的事，也可向对方索取有关资料。 申请信的篇幅不宜过长，除语气诚恳，言简意赅外，还应注意以下几点: (1)说明申请理由。如见广告应征，熟人介绍、专业对口等。 (2)概括本人经历和特长，表明能胜任此项工作。 (3)希望对方积极考虑，尽早答复。 (4)如申请的目的是学习、攻读学位，应说明资助情况。 (5)要认真签名(中、英文均可)。 1. Applying for studying in a university申请入大学学习 Dear Sirs， I should like to enter your university to take such courses as Applied Linguistics and Comparative Literature. I was born in 1957. In 1979, I was enrolled in the Department of Foreign Languages and Literature of Tianjin Teachers’ University. During my four academic years, I 内部资料 重庆市普通高校“专升本”大学英语复习资料 made good grades on all courses. After my graduation from this university in 1983, I found my interests tending more and more towards Language Teaching. Now I have passed an examination sponsored by the Ministry of Education for a Government scholarship which will enable me to pursue further studies in your university. A transcript of records of all the subjects I completed at this university and two letters of recommendation offered by two of my professors will be sent to your directly by the university. I hope a letter of admission will be issued to me in due course. Looking forward to your reply. Your sincerely， 亲爱的先生们: 我希望能入贵校选读 应用语言学及比较文学 。 我出生于1957年 。 1979年考入天津师范大学外国语言文学系 。在校 4年学习期间，各门功课均为优良。 1983年于该校大学毕业生，我对语言教学 颇 感兴趣。现已通过 教育部举办的政府奖学金考试，将来贵校进修。 我在大学期间修满的各门功课的成绩单副本及 两位教授的推荐信将由学校直接寄去。 希望能将入学证书及时寄我，并盼早日复信。 2. 申请奖学金 Applying for a scholarship Dear Prof. Johnson， My name is Li Ming . I am writing to you to apply for a scholarship in your university. Born in Tianjin in 1960 , I graduated from Tianjin University majoring in Computer Science in 1989 . I have been working in the Computer Science Department of this university since my graduation. It is the height of my ambition to further y studies in this field in your university. But without your financial aid I couldn’t manage to come. I’ll be very grateful for your kind help. Could you please favor me with an early reply? Sincerely yours, 亲爱的约翰逊教授: 我叫李明。我想来贵校进修并盼能给予奖学金。 我于1960年生于天津 ，于1989年毕业于天津大学计算机科学系 。毕业后一直在该系工作。我极想来贵校进修我的专业。我只有在您的经济资助下才 内部资料 重庆市普通高校“专升本”大学英语复习资料 能如愿。如蒙关照感激不尽，盼速赐回音。 推荐信 推荐信在西方国家是求职，求学的必备材料。 写推荐信的人必须对被推荐者有一定的了解。最好有较深的资历。如被推荐者的原单位领导，本专业的专家等，名声越大越好。 推荐信大体上可分为两种:专业推荐信(特意为被推荐人申请某一单位的某一职务而写的。写信人应了解聘方的要求、工作性质等有关情况以便有的方矢地推荐被荐人)。通常推荐信(即一封信可以用于不同的聘人单位，通常以“To Whom it May Concern”)为称呼。 推荐信要多写优点，充分肯定成绩，篇幅不宜过长，也不能三方两语。一般包括以下三个内容: 1(说明推荐人与被荐人的关系，熟识程度等。 2(概述被荐人的品质、能力、性格等。 3(建议招聘人录用。 推荐信上应提供推荐人的工作单位、地址、电话等以便对方联系，签名后必须注意职称或学衔。 除了请别人推荐，也可以自荐，其格式与上述要求相同。 1. 自我推荐(专用) Self-recommendation Dear Sir, I wish to apply for a position with your publishing house. I’m 35 years old and am at present employed by World Publishing House , where I have been for the past five years . Formerly I was employed by Dongfang Press where I was nearly five years . My only reason for leaving either those positions would be to better myself and I feel there is no further opportunity in my present position. The editorial work had always had a great appeal to me as I have some ability in writing and editorial work. I can give you references from both these press houses as to my character and ability as an editor. Very truly yours, Li Ming 我希望能在贵社谋求一职位。我现年35 岁。目前受雇于天津出版社 ，最近 5年里 本人一直在该社工作。在这之前，本人还在东方出版社工作近5年。 我打算离开这两个职位的唯一理由就是谋求高升。我觉得目前的职位不利于本人的发展。 内部资料 重庆市普通高校“专升本”大学英语复习资料 由于我在写作和编辑工作方面有些能力，所以编辑工作一直对我具大的吸引力。 关于我的人品和能力，我可以请上述两个出版社单位写介绍信以供参考。 李明 (签字) 2005年7月15日 慰问信 慰问信应写得真切，注意措辞，对轻病或者小损失，慰问信应写得轻松一些。相反，对严重病情或重大损失，信就应该写得深沉一些。慰问信写时应注意: 1. 写给受伤人的信要简短，中肯。信中不必问询事故发生的过程、原因、见证人等。 2. 慰问信中应写一些被慰问者喜欢或熟悉的事物，如病人的爱好、兴趣等，以使病人得到宽慰。 1. 向朋友问候 A letter of inquiring after someone’s health Dear John， I am extremely sorry to hear that your illness, which we had thought was clearing up, has become more serious, and that your have had to go into hospital. Let us hope that it will be for only a very short time, and that you will soon be out and about again. Everybody here sends his best wishes to you for a quick recovery. With kind regards～ Yours sincerely, 亲爱的约翰 : 听说你病了，我深感不安。原来我们还以为您的病情有所好转，事实上却反而加重，而不得不住进了医院。但愿这是短时间的，很快不会恢复健康。这里每个人都祝愿您早日痊愈。 特此问候 道歉信 因过失或疏忽做错了事，给别人带来了麻烦或损失，发觉后要立即写信给对方赔礼道歉，这是一种礼貌。这类信要写得坦率，诚恳。 1. 因迟复来信致歉 Because of answering one’s letter late 内部资料 重庆市普通高校“专升本”大学英语复习资料 Dear David, I am afraid that you will think me unpardonably negligent in not having answered your letter dated 7, December sooner, but when I have told you the reason, I trust you will be convinced that the neglect was excusable. When your letter arrived, I was just in Hong Kong. As my family could not forward it to me during my absence, it has been, therefore, lying on my desk until the moment when I took it up. Now the first thing I have to hasten to do is to write to you these few lines to express my deep regret. I enjoyed many pleasant sights during my trip. I shall be pleased to give you an account to of them when I see you next. Yours, 亲爱的戴维 : 请原谅我收到您 12月7日 的来信后迟迟未复，现将原因告诉您，相信您一定会谅解的。您的来信到来时，我正巧在香港 ，家人无法及时转递。你 的信一直放在我写字台上，直到我回到才看见，拖至今天才回信，深表歉意。 这次出去旅行饱览了许多美丽景色，下次见到您时，将告诉您一切。 祝好～ 介绍信 社交、亲友这间的相互介绍，常用介绍信联系。收信人从介绍信中可以了解到来者是什么人，要办什么事，有什么具体要求等。 写这类书要注意慎重、谦恭。在信封左下角常写有To introduce „„或Introducing„„,信封一般不封。 1. 去不明具体单位的介绍信 Letter of introduction without a know unit Beijing University Oct. 9. 2004 To whom it may concern, This is to introduce Mr Hu Qang and Zhao Wei-guo who are to make an investigation of Lie Ping’s family condition on our instructions. We should esteem it a great favor if you would afford them the necessary information. With high respect. 兹介绍 胡强 和 赵卫国 二位先生前往你处了解有关 刘萍 的家庭情况，请予接洽为荷。 此致 内部资料 重庆市普通高校“专升本”大学英语复习资料 敬礼～ 饭店、旅馆、戏院、飞机等的预订 预订、预约信件的种类较多，其中有旅馆房间、饭店席位，影剧院、飞机座位等的预先约订。这类信件要写得简明，要将内容写具体，如需要预订房间的等级、类型、数量，以及预订的具体期限等。有的预订须注明付款方式。 如果预订事宜有更动或是取消预订，应在规定期限之内对方，以免造成不必要的损失。 1(预订饭店席位并询问价格 Ordering seats at a restaurant and inquiring about the price Gentlemen We wish to entertain at dinner at west lake restaurant on Jan. 2 at 5 in the afternoon . This will be a party of eight people , and a private dinning room would be preferable. We will need the services of a wine steward and we will choose our menu in advance. Please let us have information as to the accommodations available, and the approximate cost, including gratuities, and tax, by return mail if possible. Yours, 先生: 我们希望于一月二日下午五点在西湖饭店包桌。 就餐者共八人 。我们希望包一间雅座，需要陪酒者一位，并提前定菜。 请在可能情况下，通过回信将包间，以及包括小帐和附加税在内的大体价格通知我们。 2(询问票价，预订戏票 Inquiring about the price and ordering tickets Gentlemen, Do you have four box seats available for the evening of April 10 for the play ? Two of our customers will be in London at that time, and we would like to obtain good seats for them. If you accommodate us, please let us know the price of the tickets so we may send you a check without delay. Cordially, 内部资料 重庆市普通高校“专升本”大学英语复习资料 先生: 您那有 四张四月十日晚上那场剧包厢 的戏票吗,我们有 两位顾主 将于那天来 伦敦 ，所以我们希望为他们订几张好的座位。 如果您那里可容纳我们，请告诉我们戏票的价格，以便我们及时送一张支票给您。 您真诚的 张阳 请假条 请假条包括病假条、事假条、续假条等。写请假条主要把请假原因和请假时间写清楚，请假的理由要讲充分。同时也要注意内容要简单明了，开门 见山说明情况，不必赘述。如果有证明请假原因的证据，如医生证明、电报等最好随条附上。 1. 请病假Asking for sick leave written by oneself Sept. 17, 2004 Dear teacher Zhang, I am very sorry to apprise you that I am unable to attend school today owing to a stomachache . I enclose doctor’s certificate and ask you for sick leave of two days. Your student, Li Ming Encl.: Doctor’s certificate for sick leave 张老师: 很抱歉，我因患胃病今天不能到校。现附上医生证明并向您请病假两天。 学生李明 2004年9月17日 附:医生病假证明一份 内部资料