High Hedges Application for Investigation - doc - Selby ：高的树篱调查申请- DOC -塞尔比

High Hedges Application for Investigation - doc - Selby ：高的树篱调查申请- DOC -塞尔比 HIGH HEDGES APPLICATION FOR INVESTIGATION Before completing this form, please read ‘A Guide to Dealing with High Hedges’ and the ‘Guidance Notes for completing the application for Investigation’. Please use BLOCK CAPITALS and black ink. A FEE OF ?265 MUST BE RETURNED WITH THIS FORM. Please make cheques payable to ‘Selby District Council’. 1. Contact Details Name and address of the person that we should send all communications about this complaint to: Name: ________________________________________________ Address: ________________________________________________ ________________________________________________ Telephone: ________________________________________________ 2. Property affected by the Hedge 2.1 Is it used solely as a domestic property (even if no-one is living there at present)? Y / N 2.2 If you have indicated ‘NO’, please describe what the property is used for: _____________________ ________________________________________________________________________________ 2.3 Address of the property (if different to 1):_______________________________________ _______________________________________ 2.4 Name of occupant: _______________________________________ 2.5 Contact Number of Occupant: ______________________________________ 2.6 Name and address of Registered Owner of Property (if different to 1.) _______________________________________ _______________________________________ _______________________________________ Telephone No:___________________________ 1 HIGH HEDGES APPLICATION FOR INVESTIGATION 3. Location of Hedge 3.1 Address of the site where the hedge is growing: ________________________________ ________________________________ ________________________________ 3.2 Name of person/Company occupying the property ________________________________ ________________________________ 3.2 Name and Address of Registered owner of Property (if different to above) ____________________________ ____________________________ ____________________________ Telephone No.________________ 3.3 If the hedge relates to more than one property Please give details of additional properties ____________________________ ____________________________ ____________________________ 4. About the Hedge Please provide a photo(s) of the hedge and a plan/sketch of both the site where the hedge is growing and the property it is affecting, with the hedge clearly marked on it. 4.1 Are there more than 2 trees/shrubs in the line of the hedge? Y / N 4.2 Are the trees/shrubs in it mainly evergreen/semi-evergreen? Y / N 4.3 Is it over 2 metres tall along its whole length? Y / N meet NOTE: If you have answered ‘No’ to any of the questions in this section, the hedge does not the legal definition and the Council cannot consider your complaint. 2 HIGH HEDGES APPLICATION FOR INVESTIGATION 5. Grounds of Complaint Please describe the practical disadvantages caused by the hedge being too tall and say how serious they are. It will save time and help your case if you stick to the facts and provide all relevant information to back up all the points you are making. (Please continue on a separate sheet if necessary) 3 HIGH HEDGES APPLICATION FOR INVESTIGATION 6. Previous attempts to resolve the complaint List dates you have asked to speak to your neighbour / had a meeting / attempted mediation / informed them of your intention to complain to the Council and briefly describe what happened Dates Direct discussions Correspondence Requested mediations Informed of complaints to Council Brief description ________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ NOTE: If you have not tried all these steps, the Council might not proceed with your complaint. 7. Checking and Sending 7.1 Have you: Completed all sections of this form? Enclosed a photo(s) of the hedge? Enclosed a location plan of the hedge and surrounding properties? Enclosed copies of correspondence with your neighbour about the hedge? Enclosed copies of any other documents that you mention? Enclosed a cheque for ?265 (non-refundable)? 7.2 NOW SIGN AND DATE THE FORM: Signed: ____________________________________ Dated: __________________________ 4 HIGH HEDGES APPLICATION FOR INVESTIGATION 7.3 Send a copy of this form to the person(s) identified in Section 3 above. Tick the box to show you have done this. 7.4 Send this form and all enclosures to: The Planning Department Selby District Council Civic Centre Portholme Road SELBY YO8 4SB You can also download a copy of this form from our website at www.selby.gov.uk. 5 HIGH HEDGES APPLICATION FOR INVESTIGATION GUIDANCE NOTES FOR COMPLETING THE ‘APPLICATION FOR INVESTIGATION: HIGH HEDGES’ FORM General Notes These guidance notes are to help you fill in the form to make a complaint about a neighbouring high hedge. Consideration of your complaint will be delayed if you do not complete the form properly or do not provide the information requested. If you are still unsure how to answer any of the questions, please contact The Tree and Landscape Officer on 01757 292068. 1. Contact Details The person here will be our main contact on all matters relating to this complaint. We will direct all queries and correspondence to them. Please bear this in mind. There are some documents that we are required, by law, to send to the owner / occupier of the affected property. These include our decision on the complaint. 2. Property affected by the hedge Keep the description short e.g. flat above shop, home and Doctor’s Surgery combined. The property must include living quarters otherwise we cannot consider the complaint. 2.3, 2.4 and 2.5 We need this information as we will have to contact this person to arrange to visit the property affected by the hedge. 2.6 This is the person who owns the freehold of the property – not a management company. Any tenancy agreement or lease should have this information. If not, you can check with the Land Registry. The relevant form is available on their website (www.landregistry.gov.uk) or it can be obtained from their local office. You do not need to be the owner of a property affected by a high hedge to make a complaint. However, you should let the owner know what you are doing. 3. Location of hedge We need this information because we will have to get in touch with these people to get their side of things and to arrange to visit the site where the hedge is growing. This will normally be the person you have talked to when you tried to agree a solution to your hedge problems. 6 HIGH HEDGES APPLICATION FOR INVESTIGATION If you are in doubt about who owns the property, please see the note on question 2.6 above. 4. The hedge Please provide a photo of the hedge. It would help us if it includes a person standing by the hedge to give an idea of scale. We need this to make sure that the hedge meets the legal definition. Please also provide a plan showing the location of the hedge and surrounding properties. When drawing your plan, please look at the example below and make sure that you: , Name relevant roads. , Locate your house and the property where the hedge is growing. The properties should be numbered or named. , Mark clearly where the hedge is and how far it extends. Example of typical plan – Even if you have ticked all the ‘Yes’ boxes in this section, if does not necessarily mean that the hedge meets all the legal tests. We still have to make a judgement on whether the hedge as a whole screens out light or gets in the way of someone – or thing – passing it. That is why we need the photo. 5. Grounds of complaint It will help if you provide as much information as you can but keep it factual. Concentrate on the hedge and the practical problems that it causes because it is too tall. We cannot consider problems that are not connected with the height of the hedge e.g. if the roots of the hedge are pushing up a path. Nor can we consider things that are not about the hedge in question e.g. that other people keep their hedges trimmed to a lower height or that the worry is making you ill. Please include copies of any professional reports you have had prepared. If you are complaining about the hedge blocking light, please mark which way is North on your plan (see note on Section 4 above) and provide relevant measurements (e.g. size of garden, distance between hedge and any windows affected). All measurements must be in metres (m) and centimetres (cm) 6. Previous attempts to resolve the complaint Please keep the descriptions brief but say how you made the approach (e.g. face to face, phone, letter, etc) and what the result was. 7 HIGH HEDGES APPLICATION FOR INVESTIGATION Example 1 13 November 2004 – phoned to ask if we could discuss the hedge; met on 20 November but we couldn’t agree a solution; 14 December – mediators visited; held joint meeting but still couldn’t find an answer we were both happy with; 4 January 2005 – wrote to inform neighbour would be complaining to Council. Example 2 13 November 2004 – wrote to ask if we could discuss the hedge; 2 weeks later still no reply; 4 December - wrote to ask if would speak to mediator; 2 weeks later still no reply; 18 December – wrote to inform neighbour would be complaining to Council. It is not necessary to send copies of all correspondence with your neighbour about the hedge – especially if the dispute is a long running one. You need only provide evidence of your latest attempts to settle it. 7. Checking and Sending Please make sure that you have ticked all the boxes. You should make your cheque payable to ‘Selby District Council’ ____________________________________________________ 8